Center for AI and Everybody

Effective Date: October 17, 2025

Last Updated: January 10, 2026

1. Overview

The Center for AI and Everybody (“CAIE,” “we,” “our,” or “us”) is committed to protecting your privacy and safeguarding personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, store, and protect information when you:

  • Visit our website
  • Participate in trainings or events
  • Subscribe to communications
  • Engage with our research initiatives
  • Use our AI-related tools or digital platforms
  • Contract with or partner with us
  • Communicate with us directly

This policy applies to all services, programs, and platforms operated by CAIE unless a separate, specific privacy notice applies.

2. Information We Collect

A. Information You Provide Directly

We may collect:

  • Name
  • Email address
  • Phone number
  • Organizational affiliation
  • Professional role/title
  • Billing/payment information
  • Training participation records
  • Event registrations
  • Survey responses
  • Research participation data (as applicable)
  • Communications you send to us
  • Content submitted via forms or AI tools

If you voluntarily provide demographic information (e.g., race, gender, or other identity data) for research or training evaluation purposes, such information is collected only for stated analytical or reporting purposes.

B. Information Collected Automatically

When you visit our website or use our platforms, we may collect:

  • IP address
  • Browser type and device information
  • Operating system
  • Referring URLs
  • Pages visited and time spent
  • Usage analytics
  • Cookie identifiers

We use analytics tools (e.g., privacy-conscious analytics providers) to improve performance and user experience.

C. Research Data

If you participate in CAIE research studies:

  • Data collection procedures will be governed by separate research consent documentation.
  • Where applicable, research may be subject to Institutional Review Board (IRB) oversight.
  • Research data may be anonymized, de-identified, or aggregated before analysis or publication.
  • Personally identifiable research data will not be shared without explicit consent unless required by law.

D. AI Tool Interaction Data

If you interact with AI tools operated or deployed by CAIE:

  • Inputs may be logged for system improvement, evaluation, safety monitoring, and research purposes.
  • We do not sell AI interaction data.
  • Data used for research or system evaluation will be anonymized or aggregated where feasible.
  • We do not use user-submitted confidential organizational data for unrelated commercial purposes.

3. How We Use Information

We may use collected information to:

  • Deliver trainings and educational programming
  • Conduct and publish research
  • Improve AI tools and educational products
  • Provide customer support
  • Process payments
  • Send newsletters and updates (with opt-out options)
  • Evaluate program impact
  • Maintain security and prevent misuse
  • Comply with legal obligations

We do not sell personal data.

4. Legal Bases for Processing (GDPR Notice for International Users)

For users located in the European Economic Area (EEA) or similar jurisdictions, we process data under one or more of the following legal bases:

  • Consent
  • Contractual necessity
  • Legitimate interests (e.g., improving services, ensuring security)
  • Legal obligation

You may withdraw consent at any time where processing is based on consent.

5. Data Sharing and Disclosure

We may share information with:

  • Service providers (e.g., payment processors, hosting providers)
  • Analytics providers
  • Event co-sponsors (only as disclosed at registration)
  • Research collaborators (in de-identified form unless consented otherwise)
  • Legal authorities when required by law

All third-party vendors are required to maintain appropriate security safeguards.

We do not sell or rent personal information.

6. Data Retention

We retain personal information only as long as reasonably necessary for:

  • The purpose for which it was collected
  • Research recordkeeping requirements
  • Legal and compliance obligations
  • Archival and institutional reporting purposes

Research data retention may follow IRB or funding agency requirements.

7. Data Security

We implement reasonable administrative, technical, and physical safeguards, including:

  • Encrypted data transmission (HTTPS)
  • Access controls
  • Secure hosting environments
  • Vendor security vetting
  • Limited internal access to personal data

However, no internet transmission is fully secure, and we cannot guarantee absolute security.

8. Your Privacy Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion
  • Restrict processing
  • Object to processing
  • Request data portability

California residents (CCPA/CPRA) have the right to:

  • Know what personal information is collected
  • Request deletion
  • Opt out of data sale (we do not sell data)
  • Non-discrimination for exercising privacy rights

To exercise rights, contact:

[Insert Privacy Email Address]

We may verify identity before fulfilling requests.

9. Cookies and Tracking Technologies

We use cookies and similar technologies for:

  • Website functionality
  • Performance analytics
  • Security monitoring

You may control cookies through browser settings. Disabling cookies may impact website functionality.

10. Children’s Privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children without verified parental consent.

11. International Data Transfers

If you are located outside the United States, your information may be transferred to and processed in the United States. We implement reasonable safeguards consistent with applicable law.

12. Changes to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date reflects revisions. Continued use of our services after changes indicates acceptance.

13. Contact Information

Center for AI and Everybody

5841 S. Maryland, MC 5065

Chicago, IL 60637

Email: privacy@aieverybody.org

Website: www.aieverybody.org